Job Pack / Document Coordinator – Brighouse

Contract: Permanent

Salary: £18,000 per annum

Hours: 40 hours per week (Monday to Thursday 3.45pm until 12.30am and early finish on Friday 11am – 5pm).

SDH Project Service Ltd are looking to recruit a Works Job Pack Co-Ordinator for the head office in the Brighouse centre. This position has opened due to company growth. The ideal candidate will have worked in an administration/coordination role, creating job packs for engineers and uploading to databases.

OVERALL PURPOSE OF THE JOB:

·To create job packs for the engineers

·To meet targets and ensure job closures in a timely manner.

·To ensure databases are administered and updated on time and correctly

·To build relationships with internal and external customers to raise the company profile.

·To provide high quality administrative support.

·To assist with daily tasks and wider projects whilst gaining a strong understanding of the business.

KEY RESPONSIBILITIES & PERFORMANCE REQUIREMENTS

To create job/work packs for engineers/contractors
To optimise workload ensuring all engineers, sub-contractors to ensure scheduled compliance
To gather data and present in the appropriate manner across internal and external clients often following tight deadlines for completion
Liaise with project staff and clients to ensure smooth running of the works undertaken
To liaise with different departments to either gather data for reconciliation or to provide findings to improve SOPs
Coordinate and document closeout of work packs, ensuring works has been punchlisted and all items closed out prior to accepting completed works from Contractor.
To report KPI’s and patterns to management team and clients
Attend meetings and off-site visits, ensuring accurate notes are taken and circulated to appropriate members
Provide assistance and training to the administration team
Any other task that may reasonably be requested by a line manager

PERSON SPECIFICATION:

Have excellent people and time management skills.
Be logical and analytical in their approach to the data.
Be a problem solver and a fire fighter who is able to make rapid but accurate decisions
Have great numeracy skills
Be able to prioritise their own workload and that of others
Be able to work from their own initiative by listening to the needs of the business.
Be confident and assertive in expressing findings and recommendation.
Understand the confidential nature of the data they are dealing with and act accordingly

QUALIFICATIONS/SOFTWARE:

English, Maths, IT, Excel – A fair understanding of all

Optimus advantageous but not a pre-requisite, MUST have Driving Licence and be willing to work away on the odd occasion.

Experience:

Administration: 3 years (Required)

Apply online through Indeed.co.uk

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